Privacy Policy
The St. Paul’s Schools Data Privacy Policy
Revised April 30, 2024
Use of Personal Information
All information held by the school is confidential and available only to those affiliated with the school. The School only collects personal information when you voluntarily provide it via an e-mail, participate in a survey, or complete an online form. Personal information maintained by the school will not be transferred to any non-affiliated third parties unless otherwise stated at the time of collection. Notwithstanding the foregoing, the school may share personal information if and as required by lawful subpoena, court order, or other legal obligation.
Consent
Where consent for using and disclosing personal information is required, the school will seek permission from the appropriate person. In the case of a student’s personal information, the school will seek consent from the student and/or parent depending on the circumstances and the student’s mental ability and maturity to understand the consequences of the proposed use and disclosure.
Cookies
A cookie is a small text file stored by your browser that allows the website to “remember” your preferences (such as calendar settings and site bookmarks) on the site from visit to visit or to maintain your “logged in” status when visiting protected areas. The usage of a cookie is not linked to any personally identifiable information on our site. Web browsers have settings allowing you to reject cookies, selectively accept, or delete previously accepted cookies. Please be aware that rejecting or deleting cookies from our website may make certain functions unavailable.
Log Files
The school uses statistic packages such as Google Analytics to analyze trends in how our website is accessed and utilized. Information monitored includes internet protocol (IP) addresses, geographic location of visitors (country, city), browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, time spent on pages, and keywords used to find our site via search engines. This information is anonymous and cannot be directly linked to individual users. We may use it to identify high-use or low-use areas of the site, identify problems, analyze broad demographic trends in our visitors, and make decisions about improving access to our website.
Links
This website may contain links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. It is important for users to be aware when they leave our site and to read the privacy statements of each Web site that collects personally identifiable information. This privacy statement applies solely to information collected by this website.
Security
This website takes every precaution to protect our users' personal information. When users submit personal information (such as contact info or credit card info) via online forms, registration, or online purchase, it is encrypted via the highest level of SSL (Secured Sockets Layer) available. Servers that store personally identifiable information are in a secure environment with access restricted to authorized personnel only. Under no circumstances are credit card numbers permanently stored on our website servers. This site has security measures to protect against the loss, misuse, and alteration of the information under our control.
Contact Information
If users have any questions or suggestions regarding our privacy policy, please contact tspsdataprivacy@stpaulsmd.org.
DATA COLLECTION AND USE
St. Paul’s Schools appreciates the sensitivity of the information collected and shared during the admission, enrollment, graduation, and withdrawal processes. The school will only collect personal information necessary for educational and administrative purposes.
The St. Paul’s Schools collects a variety of contact and demographic information to communicate with our families, academic information, health information to comply with state law and to serve our students, and financial information to fulfill business obligations.
The school may share personal information with trusted third-party service providers who assist in delivering educational services, provided they comply with data protection laws.
The legal rights are defined by the Child Online Privacy Protection Act (“COPPA”), the Maryland Personal Information Protection Act (“PIPA”), and, in some cases, the Maryland Student Data Privacy Act. Parents and guardians can revoke permission for any data not critical to fulfilling a contract or data not essential for providing services at The St. Paul’s Schools.
DATA SECURITY
The school will implement reasonable and appropriate security measures to protect personal information from unauthorized access, disclosure, alteration, and destruction. Access to personal information is restricted to authorized personnel who need the information to perform their duties.
Personal information will be retained only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws.
Admissions
Families interested in attending The St. Paul’s Schools are asked to provide the applicant's contact information and basic identifying information. The St. Paul’s Schools requests (but does not require) that families volunteer additional demographic information.
Enrollment
When a student is offered an enrollment contract to attend, The St. Paul’s Schools collects personally identifiable information about the child and their family under internal policy, accreditation, and Maryland state law. We also collect mandatory health information, depending on the child's grade level.
We transmit the minimum identifying information so our affiliated third-party vendors can provide services. Our partnerships and vendor relationships are continually evaluated to ensure that the data provided is securely stored and processed.
Several types of information are created to serve our students and families during a student's time at The St. Paul's Schools. This includes academic, attendance, class enrollment/scheduling, health, computing use, extra-curricular activity, and social/behavioral information.
GRADUATION AND WITHDRAWAL
When a student graduates, The St. Paul’s Schools continues to use and update contact information in conjunction with the Advancement Department. The St. Paul’s Schools keeps academic and basic identity information indefinitely for record retention should a student request it. The St. Paul’s Schools intends to keep other information only so long as it is needed, and once it is no longer required, it will be archived or deleted. If a student withdraws before graduation, enrollment information is updated, and the record is closed. If a graduate or withdrawn student wishes to have their information deleted, please contact the school’s Registrar.